Nonprofit Bookkeeper and Office Manager

Treasure Coast Homeless Services Council, the homeless continuum of care agency for Indian River, Martin and St. Lucie Counties, FL, is in search of a full charge bookkeeper /office manager. This position is a key position and will require excellent computer and communication skills.
Job Requirements: The Bookkeeper/Office Manager will assist the Executive Director and Assistant Director in various administrative and financial functions of the organization. The individual must possess the knowledge and experience in accounting principles and procedures. The individual must have knowledge of various computer programs and office equipment including printers, copiers and fax machines.
Job Responsibilities: Duties include, but are not limited to:
Prepare vendor payments, deposits, and general journal entry using QuickBooks.
Prepare payroll and required tax payments. Prepare all payroll related tax filings.
Manage Agency bank accounts and reconcile bank statements monthly.
Run errands for the office including: bank deposits, post office, supply purchases, etc.
Prepare monthly invoicing statements for various funders; providing appropriate backup as indicated in grant guidelines.
Keep current records of employees, consultants, and community agencies and provide information as requested.
Manage electronic calendar for Executive Director and office staff.
Manage Agency mailing list and send out meeting reminders and announcements throughout the year.
Prepare internal and external financial reports for the Executive Director, Board of Directors, and funders.
Organize meeting packets, name tags, and sign in sheets for meetings.
Complete various administrative functions including letter writing, answering telephone calls, and filing.
Assist with uploading documents to the Agency website.
Other duties as directed by the Executive or Assistant Director.

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